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2019 Annual Meeting Minutes
Oct. 1, 2019 7:00 p.m. Maple Valley Fire Station
Meeting called to order 7:05 p.m.
Formal mtg. ended 7:09 due to no quorum, residents present voted to call another meeting immediately following without notice, to be counted as new quorum per bylaws.
2nd Annual Meeting called to order 7:11 p.m.
Absent: Mike Dyal
Property Management attending:
Mike & Eydie Leighty
Board members introduced themselves to those attending
Minutes approved from previous meeting
Eydie explained current financials
Annual Dues to remain $350 per year
9 residents behind on annual dues
Discussed possible lien on 1 property - Mike & Eydie will pursue lien if necessary. By having them take care of liens it saves HOA attorney fees
Pam explained Social Committee & PIC duties
Rental properties discussed & Eydie explained that in original governing documents there is no rental cap as previously thought
Tree replacements & proper placement/types of trees were questioned by residents
Budget ratified & approved unanimously
Fences were brought up by a resident. Legal advice is being sought as to who is responsible to pay for perimeter fencing
Elections were opened & approved for retaining Brandon-President, Randy-Vice President, Pam-Secretary. Mike Dyal stated previous to the meeting that he would not seek re-election and his position was open for nominations and a replacement was elected.
Including Mike's position, 2 Open director position remained open after the other 3 board members were reelected, however, 2 residents volunteered & were voted in unanimously as new board members:
Possibility of changing CC&R's very unlikely due to cost
According to governing documents dues are to be paid as 1 payment & are due on Jan 1st
Motion to close meeting made by Randy 8:32 p.m.
Board Approvals/Changes (Board meeting immediately following annual meeting)
Board approved audit & CPA for 2019 Newman
Board approved Eydie to perform 1099 filings
Board approved Michael signing tax returns
Board approved attorneys SLP regarding fence questions.